Privacy notice
Draft. Replace the items in square brackets, and have this notice checked by a solicitor or data protection adviser before the site goes public.
Who we are
Site Baseline is run by [YOUR NAME OR COMPANY NAME], [ADDRESS]. We are the data controller for the personal information described here. Contact us at [CONTACT EMAIL].
What we collect and why
- Beta sign-up form. Your name, work email, organisation, role, how many screenings you do a month, and anything you write in the comments box. We use this to invite you to the beta and to understand who the tool is for. Our lawful basis is your consent, which you give by ticking the box on the form.
- Tester login. If you are invited, you sign in with your email address and a one-time code. Cloudflare provides the login service and records sign-ins for security. Our lawful basis is our legitimate interest in keeping the tool private during the beta.
- Feedback. If you send feedback from inside the tool, we store your message with your email address so we can reply and improve the tool. Our lawful basis is our legitimate interest in improving the service.
Site boundaries and search results
When you run a search, your site boundary is sent as a search area to the public data services listed in the tool, including Natural England, the Environment Agency, Defra, the Woodland Trust and the government's Planning Data platform. During the beta we do not store your boundaries or results on our servers. They stay in your browser until you close the page.
Who else processes your information
- Cloudflare hosts the website, stores sign-up and feedback records, and provides tester login.
- Google Fonts supplies the typefaces, which means your browser contacts Google's servers.
- Esri supplies the background map and aerial photography in the tool.
Some of these providers may process data outside the UK under appropriate safeguards. [CONFIRM AND LIST SAFEGUARDS.]
How long we keep it
We keep beta sign-up details until the end of the beta and for up to 12 months afterwards, unless you ask us to delete them sooner. We keep feedback for as long as it is useful for improving the tool, and no longer than 24 months.
Your rights
You can ask to see, correct or delete your information, or withdraw your consent at any time, by emailing [CONTACT EMAIL]. If you are unhappy with how we handle your information, you can complain to the Information Commissioner's Office at ico.org.uk.
Cookies
The public pages do not use advertising or tracking cookies. The tester login sets a cookie that keeps you signed in. Your saved search buffers are stored in your own browser.